Multi-state labour law compliance software for Indian manufacturers: TeamLease RegTech, Simpliance and the alternatives

Why multi-state is the hard part for a manufacturer

The four labour codes took effect on 21 November 2025, replacing 29 central labour laws, but for most private establishments the appropriate government is the state, and forms, registers, returns and minimum wage rates come from that state's rules. During the transition the earlier Acts' rules and notifications continue in force. A manufacturer with plants in several states therefore runs a different register at each site, and headcount thresholds apply per establishment: registration under the OSH Code from ten employees, contract labour provisions where fifty or more contract workers were engaged on any day of the preceding twelve months, and standing orders and prior permission for lay-off, retrenchment or closure in factories from three hundred.

What to compare

Five questions separate the shortlist.

• Per site: can the vendor build the register for one plant in one state during a trial, with the Code or Act, section, state rule and due date for each item?
• Registers and returns: does the software generate statutory registers and returns, does a managed service file them, or does the product only track that they were done?
• Contractors: can principal-employer obligations for contract labour, and each contractor's PF, ESI and licence status, sit in the same view as your own?
• Labour codes: what does the vendor publish about the 21 November 2025 effective date and the state rules still to come?
• Hosting and certifications: where is the data, and which certifications are the vendor's own?

TeamLease RegTech

TeamLease RegTech's FAQ states 1,536 Acts, 69,233 compliances and 6,618 filings across 28 states and 8 union territories for its whole regulatory database. Its labour product, RegAuto-Labour, states 276 returns under 16 Acts and 608 registers under 9 Acts, says records are generated automatically in the applicable forms after a data upload, includes Factories Act and contract labour compliances, and lets roles be set by office or factory. A separate managed service, RegService, maintains registers and files returns. Its pages say the four labour codes consolidate 29 central labour laws; an update for the 21 November 2025 effective date is not published on the pages read. The FAQ says the application is hosted on Microsoft Azure, without a region, and the company states ISO 27001 and SOC 2 Type II. Pricing is not published beyond a pay-as-you-go option. Its registered office is in Pune.

Simpliance (Aparajitha)

Simpliance is run by Aparajitha Corporate Services, which describes itself as a labour compliance service provider. The Simpliance Classic page states 186 Acts, 496 rules and 6,918 tasks, configured by state, headcount and industry, and says it generates state-wise statutory registers as printable PDFs. Aparajitha's factory compliance service covers registers, returns and PF and ESI challans, contract labour entry and exit, and a system for contractors and principal employers. Its pages are the only ones read that state the labour codes took effect on 21 November 2025 and that most rules are yet to be notified. Pricing, hosting location, certifications and an address are not published on the pages read.

Comply4HR

Comply4HR (Gurugram) publishes 400+ central and state statutory formats for generating, validating and archiving registers and periodic returns, a location-specific compliance calendar across 20+ states, and a site-wise and vendor-wise dashboard for contractors with CLRA, BOCW and inter-state migrant licence tracking and PF and ESIC challan reconciliation. Filing is offered as a managed service. Its homepage carries a labour codes state rollout table dated 21 April 2026. It says its cloud service is hosted in Indian data centres and states ISO 27001; pricing is not published.

Ricago

Ricago (Bengaluru) states 1,500+ Acts and 35,000+ compliance obligations, and its homepage says this covers 28 states. Its compliance software describes tracking, reminders, reporting and licence renewals, including CLRA; Factories Act support, register maintenance and periodic filings are described on its labour compliance services page rather than the product page. Its homepage refers to the new Labour Codes 2026. Hosting and certifications are not published on the pages read, and pricing depends on scope, compliances, locations and services.

LexComply

LexComply (New Delhi) states 150,000+ compliances across 10,000+ laws, central, state and municipal, and holds unlimited group companies in one instance, mapping all their locations and departments, with an auditor role it describes for CLRA audits. Its pages describe tracking and reporting with links to filing portals; generating registers or filing returns is not published on the pages read. The labour codes are not mentioned on the pages read; it lists a labour law chatbot. It states hosting in a Tier-IV data centre or on premise, without a country, and ISO 27001 and SOC 2 Type II. Pricing is not published.

greytHR and payroll suites

greytHR is an HR and payroll suite rather than a labour-law obligations register. It states automatic PF, ESI, PT, LWF and TDS across all 28 states, ECR and challan generation and direct government portal filing, and SOC 2 and ISO 27001 certification. It is the only vendor here that publishes prices: Essential at 2,495 rupees a month and Growth at 4,495 rupees a month for up to 50 employees, then 45 and 85 rupees per employee. Factories Act, OSH Code and contract labour coverage is not published on the pages read. Suites like this usually run alongside a compliance register rather than replace it.

IntelloSync (IntelloComply)

We build this product, so read this section as the vendor's own account; the other sections are taken from each vendor's pages. IntelloComply is the compliance module of the IntelloSync platform. It maps the register that applies to your entities, states and sector at onboarding, so each plant gets the labour obligations of its own state, and tracks them with owners, due dates and evidence. It ships with 300+ cited statutory obligations, 340+ controls, 43 business-event triggers and 46 licence types, covers every Indian state and union territory, and reads 15 official regulator sources every night, proposing each change as an edit for a person to approve. Because it shares one repository with IntelloVendor and IntelloContract, contractor obligations and the clauses in contractor agreements sit in the same register as your own statutory filings. We do not publish statutory register generation or return filing for IntelloComply, so a register service or payroll suite runs alongside it. It is priced by number of legal entities with unlimited users, with a 30-day free trial. IntelloSync is ISO/IEC 27001:2022 certified and headquartered in Gurugram, Haryana. Our view, as its maker: IntelloComply is the best choice when labour obligations at each plant must sit in one register with contractor, licence and contract obligations.

Which fits which

From the vendors' own descriptions, not a ranking.

• Registers generated by the software, with registers and returns handled as a managed service: TeamLease RegTech, Comply4HR and Simpliance.
• Contractor-heavy plants: Comply4HR's vendor-wise dashboard, Simpliance's contractor system and IntelloComply with IntelloVendor describe this.
• One register for labour, licences, contracts and vendors across group companies: IntelloComply and LexComply.
• Payroll-side statutory deductions and filings with a published price: greytHR.
• A published statement on the 21 November 2025 effective date: Simpliance.

How to test it in a trial

Give each vendor two plants in two states.

• Ask for each plant's register under its own state's rules, with the Code or Act, section and due date, and check two items against the state's notification yourself.
• Add a contractor with 50 or more workers at one plant and see which principal-employer obligations appear.
• Ask which registers and returns the software generates, which a service files, and which are only tracked.
• Ask how the register will change when that state notifies its rules under the codes, and who approves the change.
• Ask where the data is hosted and for the vendor's own certificates.